Circulation Policy

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Berkeley Public Library

Circulation Policies

1. ELIGIBLE BORROWERS WITHOUT FEES

Cards are issued for three years to residents of the Village of Berkeley, Illinois. Teachers employed in schools serving the Village of Berkeley who are not served by a public library are issued cards for one year.

ELIGIBLE BORROWERS WITH FEES

Effective 1/1/07 and valid for one year, an annual fee of $250 is charged for a non-resident individual card and includes all services provided by the Berkeley Public Library and member libraries of the Reaching Across Illinois Library System (RAILS).

2. LIBRARY CARDS

Individuals who are residents of Berkeley, with proof of residence, are eligible for a library card. A current driver’s license or a state photo ID and at least one current (recent 60 days) utility bill are required for proof of residence. The fee for a first lost card is $1.00. Each additional replacement card costs $5.00.

Individuals under the age of eighteen are required to have a parent or guardian signature on their application cards. This signature represents acceptance of responsibility for the return of, or payment of, all materials. Parents must provide proof of Berkeley residence with proper identification.

The patron’s current library card, in good standing, must be presented to obtain materials.

A patron whose card is lost or stolen should immediately report that information to the library. The patron is responsible for materials checked out prior to the card being reported lost or stolen. Library cards are valid for three years, or until the patron moves from the Village of Berkeley. Cards will be renewed upon expiration with current proof of residence if there are no current charges pending. Borrowing and Internet privileges are withheld from a patron when fines or charges exceed $5.00.

When a cardholder is delinquent to the point of owing a fine of $25.00 or more, his/her entire family or household may be blocked in SWAN. This means that no one in the family or household may check out items anywhere in the RAILS system or use Berkeley Public Library public computers. It may also prevent the family or household from using specific services at other RAILS libraries.

3. LOAN POLICY

Consult the current Loan Rule Chart for details (see attachment I). New materials are available to Berkeley Public Library patrons only for a period of 60 days. All circulation records are confidential.

4. VACATION LOANS

Vacation loans of Berkeley Public Library material may be made upon request to a library staff member.

5. RENEWALS

Materials may be renewed by using the online catalog link at https://catalog.swanlibraries.net/patroninfo or by visiting the library.

6. OVERDUE MATERIAL

Fines will be charged according to the most current loan rule chart and will accrue to a maximum of the replacement cost for the material.

7. LOST OR DAMAGED LIBRARY MATERIALS

If any library material is lost or damaged, the responsible patron will be charged the replacement cost plus a $5 processing fee. If the library material reported as lost or damaged is returned within 90 days, the replacement cost will be refunded to the borrower unless replacement material has already been purchased by the library.

8. HOLD REQUESTS

Patrons may request materials which are not immediately available for patron use, but are in the collection of the Berkeley Public Library. When the requested materials are available, the library will notify the patron via phone and/or e-mail. The specific title of the material will not be stated to anyone other than the library patron who placed the hold. If the patron is not available by phone, a message will be left. The date of the message will be noted and the material will be held for the patron for a period of 7 days; new DVDs will be held for 3 days. The library will not leave more than one message regarding a hold on a specific item.

9. INTERLIBRARY LOAN

Interlibrary loan is the process by which a library requests material from, or supplies material to, another library. When patrons want material not available from the Berkeley Public Library, such materials may be requested via interlibrary loan (ILL). Loan periods and fees may vary by library.

10. RECIPROCAL BORROWING

Reciprocal borrowing is a program that allows patrons with a valid public library card to travel to other public libraries within the state of Illinois to borrow materials.

11. DISCLAIMER

The Berkeley Public Library Board of Trustees believes that policies should be kept to a minimum. The policies listed are believed to be necessary to preserve the library’s facilities and continue to make them available to the community under pleasant conditions and at a cost which is equitable to all. These policies are not all-inclusive and are subject to modification by the Library Board of Trustees.